Planning Assistant III - Partners Agreement

Requisition ID: 34955 


Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.


Main Purpose & Function 
The Planning Assistant III reports to the Manager of Partner Agreements, and works with an internal team, yet liaises with staff from a range of City departments, as well as members of the public, key community and industry stakeholders. The Planning Assistant III will provide a range of research and technical services for the Partner Agreements team in support of its mandate to negotiate lease and agreement renewals, provide oversight for the City’s contractual and other relationships within a portfolio of social, cultural, and non-profit childcare providers, through leases, operating agreements, and other arrangements.


Specific Duties & Responsibilities

  • Creates and manages databases to track performance of social, cultural and childcare operators of their obligations under their leases.
  • Acts as the main point of contact and main operator of the grant management system that Partner Agreements uses, including inputting the initial data into this new system.
  • Researches and information gathers relating to various social, cultural and childcare sites.
  • Creates graphics and other materials to convey complex concepts and analysis simply.
  • Coordinates and participates in public engagement processes, including preparing mailing lists, facilitation and minute taking.
  • Liaises with a variety of internal and external partners to deliver the City’s objectives with respect to social, cultural and childcare portfolios.
  • Responds to inquiries from the public and project stakeholders.
  • Other duties as assigned



Education and Experience:

  • Completion of Grade 12 or Technical/Vocational school supplemented by, or including, courses in planning, analysis, or other related courses, or an equivalent combination of education and experience.

  • Demonstrated interest and experience in affordable housing and the non-profit sector would be an asset.


 Knowledge, Skills and Abilities:


  • Sound knowledge of the guidelines and regulations governing assigned programs.
  • Strong knowledge of Microsoft Office Suite (Word, Excel, PowerPoint)
  • Excellent verbal and written communication skills, including the ability to translate complex concepts into accurate, easily readable documents or formats
  • Strong research skills and experience collecting, analyzing and managing a variety of data sources
  • Ability to both work independently and participate successfully in team environments
  • Ability to collaboratively work with other employees, officials and the public, and complete assignments using sound professional techniques and judgement
  • Ability to juggle priorities and meet prescribed deadlines
  • Experience working with non-profit organizations would be an asset
  • Ability to meet transportation requirements.


All City of Vancouver employees are required to be fully vaccinated as a condition of hire and ongoing employment.  Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process. 


Business Unit/Department: Arts, Culture and Community Services (1200) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: February 2022 

Position End Date: December 2022 

Salary Information: Pay Grade GR-021: $34.23 to $40.29 per hour


Application Close: January 21, 2022

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion


Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx.. 5-10mins. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a tailored summary of skills and experience related to the position.