Change Management Specialist

Requisition ID: 34673 


Company

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh), Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

 

Main Purpose & Function 
The Change Management Specialist is responsible for the development and implementation of change management strategies and plans for key City projects and transformation initiatives. Change management is defined as the process, tools and techniques used to manage the people side of change to achieve the desired outcome and includes both communications and training. Through applying a structured change management methodology, the position is responsible for increasing understanding of and commitment to project goals, and to minimize resulting impacts from business, technological, process and organizational changes.

The Change Management Specialist works closely with and provides expert-level strategic and tactical advice to senior-level sponsors (executives, leaders, managers), project managers, subject matter experts all within a unionized environment and other stakeholders. The Change Management Specialist functions as the change management lead for projects and is accountable for defining and leading all change management activities to ensure impacted stakeholders can adapt to and adopt upcoming changes.

 

Key Contacts and Reporting Relationships

  • Reports to the Change Management Team Lead, Project Management Office
  • On projects or initiatives,
    • will also report to the project manager or sponsor, as appropriate
    • may manage other change management, communications and training specialists, as well as other staff on projects
  • The Change Management Specialist works closely with sponsors and project managers, project stakeholders (managers, supervisors, subject matter experts and other staff) across all City departments to identify changes resulting from business, technology, people and/or process changes.

 

Specific Duties / Responsibilities

  • Develops comprehensive change management strategies and plans for projects and initiatives
  • Identifies organizational, technology and business process impacts (and potential gaps) and designs and recommends transition strategies to minimize those impacts. Potential impacts may include: reassignment of work tasks, new roles/responsibilities and creation/deletion/relocation of positions
  • Works with sponsors and project managers to identify change management opportunities and to integrate and align change engagement activities with project work plans and other planning documents
  • Works both independently and within a group setting to deliver on enterprise-wide transformational projects and provides coaching, communication and training support, in addition to engagement activities
  • Analyzes possible work force transition alternatives, summarizes implications and makes recommendations for changes in methods, processes and procedures that may impact on financial and operational areas as well as staffing work loads, working conditions, and changes to positions or staffing levels
  • Develops and evaluates department and organizational readiness assessments, pulse checks and metrics to measure stakeholder readiness during key milestones, including understanding the department and organizational cultures and needs
  • Delivers on change management strategies and plans. This includes:
    • Stakeholder engagement activities, providing support from management to front-line staff
    • Communication activities to ensure staff are adequately notified of pending changes
    • Development and delivery of training to ensure staff can perform work tasks in the new environment
    • Development and implementation of sustainment activities to provide support post go-live
  • Liaises with stakeholder groups to ensure preparations are made for pending changes
  • Mentors select staff such as change advocates and subject matter experts in supporting their departments
  • Other duties/responsibilities as assigned

 

 Minimum Position Requirements

Education:

  • Bachelor's degree in Business Administration, Management, Communications, Social Sciences or related discipline; or equivalent combination of training and work experience in the field of change management
  • Change Management certification (Prosci, Certified Change Management Professional [CCMP]) or equivalent training is required
  • Project Management qualification and/or training is preferred
  • Continuous Improvement Training and/or knowledge of Lean Six Sigma is desirable

 

Experience:

  • Minimum of 5 years’ experience working as a change management practitioner to successfully design, deliver and implement change management components for major projects
  • Minimum of 1 year experience leading training design and delivery effort for a variety of user groups
  • Minimum of 1 year experience managing other project resources to successfully deliver change management components of a major project
  • Experience working at an intermediate to advanced level within the public sector or large complex organization is preferred
  • Extensive experience working with stakeholders across all levels, from senior leaders to front-line staff

 

Knowledge:

  • Change management and organizational design concepts, principles and practices
  • Communication tools, techniques and standards
  • Training design and adult education concepts and principles
  • Facilitation techniques, including large group/meeting design and intervention

 

Skills and Abilities:

  • Excellent verbal and written communications skills and presentation skills
  • Demonstrated ability to influence, manage, coach and motivate staff at all levels
  • Ability to build ongoing networks, change champions and key relationships across different service groups and branches
  • Ability to manage change and assist people with adapting to change
  • Ability to analyze and anticipate implications of changes on work processes and procedures
  • Ability to solve complex problems and build relationships
  • Ability to advise and work with senior executives, varying levels of management and supervisors, vendors, consultants and other staff
  • Ability to supervise project members and coordinate with subject matter experts
  • Ability to manage multiple priorities, large workloads and multi-task effectively

 

All City of Vancouver employees are required to be fully vaccinated as a condition of hire and ongoing employment.  Candidates may only be exempted from this requirement if they request and are approved for an accommodation based a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process. 

 

Business Unit/Department: Finance, Risk & Supply Chain Management (1150) 

Affiliation: Exempt 

Employment Type: Temporary Full Time 

Position Start Date: January, 2022 

Position End Date: January, 2023

 

Application Close: December 5, 2021

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion

 

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx.. 5-10mins. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a tailored summary of skills and experience related to the position.

 


Job Segment: Change Management, Manager, Lean Six Sigma, Supply, Supply Chain Manager, Management, Operations