Clerk IV (Supervisor Payroll & Payables)

Requisition ID: 42535 

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose & Function

This position supervises a team of frontline clerks that performs a variety of administrative functions including: payroll and equipment time entry, forms preparation for Branch staff (benefits, disability insurance, etc.), hired equipment costing, Branch accounts payables, a variety of SAP reporting; and participates in these tasks as required.

The position is a subject matter expert and a resource for the interpretation of rules, regulations and procedures related to the daily business operations of the customer Branches, including payroll, vacation quotas, benefits coverage, retirement, WorkSafe BC and disability insurance coverage, costing, payables, purchase orders and the contracts and agreements for CUPE 15, CUPE 1004 and Exempt staff.

Specific Duties & Responsibilities

• Maintains a close working relationship with, and acts as a resource for customer Branch supervisors/managers.
• Provides coaching and performance feedback, determines requirements and arranges training. Involved in the implementation of new enterprise systems relating to administrative functions.
• Makes some technical decisions in the absence of supervisors.
• Reviews data and prepares and/or maintains various reports, letters and other documents, and other tasks as required.

Qualifications

Education and Experience:

• Completion of Grade 12 supplemented by, commercial courses, or an equivalent combination of education and experience.
• Considerable related clerical experience with growing responsibility as well as demonstrated experience in a supervisory capacity are required.

 Knowledge, Skills and Abilities:

• Thorough knowledge of HR practices and procedures, WSBC reporting, MTD and other benefits administration and the Collective Agreements used by the Operations Branches are required.
• Thorough knowledge of the City's financial systems.
• Demonstrated experience and thorough understanding in the following areas: SAP payroll including time entry, activity allocation, goods receipts/costing, and reporting in these areas in addition to HR, financial, budgeting and costing reports.
• Proven experience in office procedures, business systems processes and computer systems operation/management.
• Proficiency in various software packages including Excel, Word, PowerPoint and Outlook as well as good keyboarding skills and general experience with PCs in a network environment and aptitude to learn other computer applications as required.
• Knowledge of Hansen would be an asset.
• Excellent organizational skills and the ability to multi-task in a fast-paced environment.
• Experience and the ability to perform accurate detailed work.
• Demonstrated ability to build and maintain effective relationship with co-workers and direct reports along and excellent interpersonal leadership and team building skills.
• Excellent oral and written communication skills including demonstrated ability to produce letters, procedures, reports and manuals.
• Ability to effectively organize the time and work of the clerical group to provide service to all the Branches.
• Experience and proven ability to problem solve in a challenging work environment.
• Ability to work well in a diverse, multi-task environment with little or no supervision.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: December, 2024 

Salary Information: Pay Grade GR-019: $34.30 to $40.34 per hour

Application Close: October 24, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

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Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.