Engineering Assistant IV (Streets Design Project Coordinator)

Requisition ID: 36428 


Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, decolonization, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.


Main Purpose & Function

The Project Coordinator position oversees the Streets capital construction projects and assists in the planning, design, construction, and maintenance of the City’s Streets infrastructure. This position also supports the delivery of Streets and Transportation capital projects and is responsible for coordinating, directing and controlling project activities, maintaining all project documentation and reports, including project financials, and coordinating work across internal functional business units, external agencies and contractors. The Project Coordinator implements and maintains project and construction best practices and coordinates with internal staff and external stakeholders.


Specific Duties & Responsibilities

  • Complete and coordinate technical design review and ensure prepared designs meet City design standards that are sustainable and maintainable for City Operations
  • Interpret engineering drawings and work packages; verify technical information and documents field observations
  • Coordinate/lead pre-construction and construction planning activities including developing/compiling construction packages across various branches. This includes, but is not limited to: the preparation of construction sequencing; scheduling/staging plants; preparation of cost estimates; identification and preparation of site-specific reports; and initiation/execution of project notifications
  • Collect, coordinate, and integrate and control the project lifecycle scope, cost, and schedule on select projects in the planning and implementation of capital construction projects related to infrastructure on City streets
  • Assist in the inspection and the reporting of construction work and materials
  • Liaise with City Operations, City Inspection staff, and external parties/contractors to ensure efficient and effective implementation of construction methods as per defined City standards (whether constructed in-house or by an external contractor)
  • Coordinate the development of project-specific traffic management plans
  • Assist in the development and maintenance of project documentation: Project Charter, Project Execution Plan, Project Schedule, Risk Register, Stakeholder Plans, Cost tracking and Progress reports etc.
  • Liaise with consultants, contractors, engineers, other professionals, stakeholders, the general public, and regulatory agency representatives for the purpose of coordinating the design and construction phases
  • Provide regular status report updates to the Section Head and Project Stakeholders by monitoring progress throughout the design and construction phases of the project
  • Responsible for overall cost management on projects and oversees project account details, Change Order requests, invoicing and other cash flow processes as required
  • Lead and oversee procurement activities with Supply Chain Management where required (including preparing RFPs/ITTs, reviewing proposals and assisting in submission evaluation)
  • Lead project closeout procedures including deficiency walkthroughs, document archiving, account closures and completion/warranty notifications
  • Leads regular project meetings and responsible for documenting and filing minutes Other duties/responsibilities as assigned
  • Prepare and/or assist in the delivery of stage gate approval presentations to executive and senior management.
  • Performing a variety of technical and administrative duties for the Streets project managers and/or Section Head.
  • Training and providing project management technical oversight to peers and junior staff.
  • Other duties/responsibilities as assigned.



Education and Experience:

  • Grade 12 supplemented with post-secondary technical training in Civil Engineering, Project Management, Construction Management, Transportation/Utility coordination (streets-focused) or other relevant area of study or an equivalent combination of training and experience.


Knowledge, Skills and Abilities:

  • Experience and a proven ability to read and interpret engineering drawings/ specifications and problem solve with accuracy in a technical environment
  • Strong working knowledge of MS Office, SAP, MS Project and AutoCAD and working knowledge of GIS and Hansen
  • Proven understanding of developing and compiling construction packages and of construction methods – particularly in road construction within an urban environment
  • Proven experience in project management processes – including, but not limited to, cost estimating, scheduling, progress tracking and status reporting
  • Considerable knowledge of civil construction methods and materials, as well as other associated construction activities/relocations (eg. drainage, water services, electrical, ductbanks etc.)
  • Familiarity with the City’s street system, construction methodologies, environmental management and transportation policies and regulations is required.
  • Thorough understanding of the City’s Design Manual and Construction Specifications and MMCD standards
  • Solid knowledge of Project Management processes and the City’s Project Management Framework
  • Demonstrate knowledge and experience in procurement procedures and contract administration; experience working with external consultants/contractors
  • Ability to prioritize and organize work; ability to work independently in a fast-paced, multiple and competing deadline environment
  • Ability to work well in a team environment, with little or no supervision
  • Excellent interpersonal skills; excellent written and verbal communication and conflict resolution skills
  • Demonstrate ability to supervise the work of contractors or other subordinate staff engaged in technical field or office tasks 
  • Accuracy and attention to detail as the work impacts the City’s business operations both financially and in the management of project delivery, execution and coordination
  • Effective organizational skills; excellent record management skills and understanding of Organizational Quality Management Ability to work outdoors in inclement weather; adhere to site safety compliance requirements
  • Demonstrate research, investigation and analytical skills; proven ability to understand, identify, track and report project key performance indicators.
  • Proven ability to summarize data in an accurate written format and assist in the preparation of a variety of project reports; excellent organization and records management skills.
  • Familiarity with the City’s Greenest City Action Plan and Corporate Plan is an asset.


Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work remotely 1 – 4 days a week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.


The City of Vancouver has a COVID-19 Mandatory Vaccination Policy.  All external applicants applying to the City of Vancouver are required to be fully vaccinated as a condition of hire and subject to this policy as a condition of ongoing employment.  Candidates may only be exempted from this requirement if they request and are approved for an accommodation based on a reason related to a Human Rights Code ground (such as disability). Such a request must be made during, not after, the recruitment process.


Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: August, 2022 

Position End Date: August, 2023 

Salary Information: Pay Grade GR-025: $40.29 to $47.57 per hour


Application Close: July 3, 2022

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous applicants, people of colour, all genders, LGBT2Q+ and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion


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