Engineering Assistant IV

Requisition ID: 43726 

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace.  Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.

Main Purpose and Function
The Engineering Assistant IV oversees the design approval, construction, and acceptance process of offsite works associated with development sites in the City.   

Specific Duties and Responsibilities

• Liaises with external consultants, contractors, Engineers, other professionals, stakeholders, and regulatory agency representatives for the purpose of coordinating the design, construction, and acceptance phase of the project; advises the developer’s project team on a variety of procedural matters as it relates to their project.
• Completes and coordinates technical design reviews and ensures externally prepared designs meet City design standards that are sustainable and maintainable for City Operations.
• Coordinates/leads pre-construction planning and construction activities including leading pre-construction site meetings, coordinating approvals of traffic management plans, facilitating construction-related permitting, and tracking project schedule and costs.
• Conducts regular site visits to monitor work progress and ensure that the work is being performed as per City’s design and construction standards and specifications.  
• Coordinates the review of design changes during construction including site instructions, change orders, and provides direction to the external contractors and consultants.
• Maintains project documentation, project related invoicing, and manages any emerging project issues including public complaints.
• Leads regular project meetings and responsible for documenting and filing minutes.
• Provides regular status report updates to the Section Head and Project Stakeholders by monitoring progress throughout the design and construction phases of the project.
• Collects and reviews field inspection reports and test reports and reviews for conformance with City standards in conjunction with Kent Yard Materials Laboratory.
• Responsible for tracking costs and approving release of funds on projects and oversees project account details, change order requests, invoicing and other cash flow processes as required.
• Leads project closeout and acceptance procedures including deficiency walkthroughs, releasing of Engineering occupancy holds, document archiving of as-built drawings, and other required documents, account closures and completion/warranty notifications.
• Assesses traffic management needs and facilitates Traffic Management Plan review.
• Coordinates procurement activities with Supply Chain Management where required including but not limited to the preparation of shopping carts, scope and special conditions for inclusion in tender documents.
• Assists with the regular process improvements initiatives in the section.
• Other duties/responsibilities as assigned

Qualifications
Education and Experience:

• Grade 12 supplemented with post-secondary technical training in Civil Engineering, Project Management, Construction Management, Transportation/Utility (water, liquid waste or streets) or other relevant area of study plus considerable experience in civil construction coordination/management or university graduation in Civil Engineering or an equivalent combination of training and experience.

Knowledge, Skills and Abilities:

• Sound knowledge of civil construction methods and materials as well as other associated construction activities/relocations (e.g. roads, sidewalks, curb, utilities, drainage, water services, electrical etc.)
• Sound knowledge of City’s Streets Restoration Manual and MMCD Standards
• Knowledge of Project Management principles and processes and understanding of Organizational Quality Management (OQM) procedures
• Sound knowledge of project management processes – including, but not limited to, cost estimating, scheduling, tracking progress, status reporting etc.
• Sound knowledge of corporate and departmental procedures related to contract and construction management.
• Working knowledge in MS Project, AutoCAD, Word, PowerPoint and Excel.
• Excellent interpersonal and communications skills, both verbal and written.
• Strong analytical, organizational, and interpersonal skills with a high attention to detail.
• Ability to read/interpret engineering plans, specifications, legal contracts and agreements and assure all contracted work is completed as per the specifications and contract documents.
• Ability to establish and maintain effective working relationships with the general public, stakeholders, contractors and other employees.
• Ability to supervise the work of subordinate staff engaged in technical field or office tasks.
• Ability to work with minimal supervision and exercise initiative.
• Ability to meet and deal tactfully and effectively with the public.
• Ability to prepare clear, well written reports, records, and procedures.
• Ability to prioritize and organize work, handle multiple assignments and meet deadlines 

Where operationally appropriate and subject to change, the City of Vancouver has a Flexible Work Program. This program allows staff to work a hybrid work week from locations that are a daily commutable distance from their work at a City worksite.  At this time this position is eligible to be part of the Flexible Work Program.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: July, 2025 

Position End Date: June, 2027 

Salary Information: Pay Grade GR-025: $43.78 to $51.70 per hour

Application Close: June 6, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

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Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.