Engineering Project Coordinator

Requisition ID: 43407 

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace.  Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.

Main Purpose and Function

The Engineering Project Coordinator works as part of a team with the staff in the Waterworks Design Branch and the Waterworks Operation Branch to coordinate assigned waterworks construction projects, develop work schedules in conjunction with contractors and Waterworks Operations staff, monitor work progress and project costs, perform field reviews and liaise with and provide approved direction to a wide variety of internal and external contactors.

The position reports to the Technical Supervisor – Engineering and works closely with Waterworks Operations, Development and Major Projects Branch, Engineering Project Delivery, Utilities Management Branch, and various branches across Engineering. Also liaises with external organizations such as Metro Vancouver, BC Hydro, and other third party agencies.

Specific Duties/Responsibilities

• Acts as a liaison and coordinator between Waterworks Design, Waterworks Operations and/or external construction contractors; prepare project schedules and monitors budgets; chairs meetings related to assigned projects; reviews plans and working drawings at various stages for conformance to project guidelines and established standards; monitors work progress
• Prepares and maintains a variety of materials such as records, technical and status reports, correspondence, tracking lists, and project specifications; reviews all invoices, change orders and other payment claims for accuracy, recommends approval or investigates discrepancies
• Conducts field reviews; ensures that all work is performed in accordance with contractual terms and established regulations; arbitrates minor disputes regarding contract interpretations, construction practices, standards, and methods; reviews and advises on proposed changes; monitors and assesses construction progress
• Prepares thorough, clear, and actionable daily field reports of each assigned project; provides an accurate snapshot of the day’s activities, observations, and discussions that require project documentation or attention from the Technical Supervisor – Engineering or project team
• Accurately input, validate, and manage large volumes of data into organizational databases and systems, ensuring all information is processed in compliance with City of Vancouver policies and data integrity standards.
• Assist in the preparation, review, and administration of construction contracts, ensuring compliance with City of Vancouver policies, requirements, and standards.
• Establishes and maintains liaison with a variety of internal and external contacts; provides information direction and assistance to other department staff, the public, consultants, contractors, engineers, utility companies and other agencies on engineering requirements, policies and related matters; coordinates and attends predesign and preconstruction meetings
• Communicates and corresponds with the public, private companies, outside agencies and other City branches

• Other duties/responsibilities as assigned

Minimum Qualification Requirements

Education and Experience:

• Graduation from an Institute of Technology with a diploma in Civil and Structural Technology, including or supplemented by courses in project management, plus considerable field experience in utility construction projects or related experience, preferably in a municipal setting, or an equivalent combination of training and experience
• Valid Class 5 B.C. driver’s license is required, without any restrictions that would affect the ability to carry out job responsibilities legally and safely.

Knowledge, Skills and Abilities:

• Sound knowledge of the methods, practices, materials, tools and equipment used in construction and installation of municipal utilities
• Sound knowledge of engineering mathematics, and of municipal engineering plans, specifications, contract documents and data related to municipal utility works
• Sound knowledge of the fundamentals of budgeting and standard costing procedures as related to engineering programs and operations
• Some knowledge of computer applications and capabilities as related to the work performed
• Knowledge of Professional Governance Act (PGA), and the City of Vancouver Engineering Quality Management System (QMS) and Project Management Framework (PMF) requirements, and ability to apply to daily work
• Knowledge of contracting administrating, contract management, or similar fields
• Skill in the use of manual and computer assisted drafting tools and equipment
• Ability to act as a liaison and coordinator for design and construction projects
• Ability to review, analyze, assess and interpret plans, specifications, contracts and other materials related to municipal utility works
• Ability to deal effectively and tactfully and maintain cooperative working relationships with a wide variety of internal and external contactors
• Ability to prepare and maintain reports, records, correspondence and various other material related to the work
• Ability to plan, assign, review and supervise the work of others engaged in related work
• Good organization skills to work in an environment with tight deadlines and competing priorities.

Business Unit/Department: Engineering Services (1300) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Regular Full Time 

Position Start Date: September 2025 

Salary Information: Pay Grade GR-023: $40.34 to $47.62 per hour

Application Close: August 25, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.