Facility Support Clerk

Requisition ID: 47026 

Organization

Vancouver is consistently ranked as one of the world’s most liveable and environmentally sustainable cities. Recognized among BC’s Top Employers and Canada’s Greenest Employers, the City of Vancouver is seeking colleagues who can help advance our core commitments to exceptional public service, sustainability, equity, and an outstanding quality of life for all residents.

With a strong commitment to being a City of Reconciliation, we invite you to join our dedicated team and become part of an innovative, inclusive, and engaging workplace. A career with the City of Vancouver and within the broader public service, offers meaningful work where you play a key role in ensuring equitable access to services, upholding ethical governance, and supporting the needs of citizens with integrity and dedication.

Main Purpose & Function 
Kent Materials Branch is responsible for the production and supply of asphalt, aggregate, ready mix concrete and products together with the services of material handling, inspection, testing and materials research.  Reporting to the branch manager, this position is responsible for a variety of clerical duties and will work for branch staff in support of the entire operation.

The main purpose of this position is to provide clerical support to the branch and to support and review the work of weighmasters. This administrative role has a major focus on operational support for the asphalt plant, aggregate facility, concrete plant, and rubble operation including ensuring complete and accurate billing and cost recovery, inventory adjustments and good receipts. This position oversees inventory management and high frequency transactions an active operations facility, and is responsible for time entry, invoicing and other clerical duties as required.

Specific Duties and Responsibilities 

• Perform activities and produce reports in SAP and Hansen modules related to material production, inventory, billing, procurement and time entry and payroll

• Support, schedule, and review the work of weighmasters and perform back-up coverage as required

• Filing documents using VanDocs

• Provide front line reception and performs other duties as required in order to support branch staff

Qualifications

Education and Experience:

• Completion of Grade 12 supplemented by business and office administration courses plus considerable related experience, preferably in an operations environment or an equivalent combination of education and experience
• Intermediate to advanced experience in SAP functions is required with a strong preference for purchasing, payroll, and payment
• Familiarity with Hansen and the materials management side of SAP are an asset
• Considerable knowledge of Microsoft Word and Excel along with the desire and ability to enhance those skills in the future
• Experience with training and scheduling is an asset

 Knowledge, Skills and Abilities:

• Ability to prioritize and meet goals in a timely manner; to work independently and to work as part of a team
• Ability to accurately multi-task in a fast paced environment
• Effective customer service skills
• Proven ability to communicate and build relationships effectively and tactfully with the public and all levels of City staff
• Ability to train staff including training in using SAP for branch related functions
• Good attendance is of operational importance
• Ability to plan, assign, supervise, and review the work of a small group
• First aid certification is an asset

Driver’s License and Record Checks:

• A current and valid class BC Driver’s License and a satisfactory Commercial driving record

• The license must not include any restrictions that would affect the ability to legally and safely carry out job responsibilities
• Transportation arrangements must meet operational requirements of the Department

Business Unit/Department: Engineering Services 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: October, 2026 

Position End Date: October, 2027 

Salary Information: Pay Grade GR-17: $33.75 to $39.66 per hour

Application Close: September 18, 2026

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

The City of Vancouver acknowledges that it is situated on the unceded traditional territories of the xʷməθkʷəy̓əm (Musqueam Indian Band), Sḵwx̱wú7mesh Úxwumixw (Squamish Nation), and səlilwətaɬ (Tsleil-Waututh Nation).More about unceded traditional territories

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.