Payroll Clerk II

Requisition ID: 43658 

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.

Main Purpose and Function

This position performs moderately complex payroll processing in a computerized payroll function. The incumbent is responsible for receiving, reviewing and processing various documentation on employees for payroll related transactions. The work involves maintaining clerical records, inputting information into computer system, generating payroll transactions and reports, validating, balancing and correcting entries.

Computations and processing require utmost accuracy and adherence to applicable laws, regulations, collective agreements and City policies.  Errors and failure to meet rigid deadlines may result in financial loss to the City, dissatisfaction among employees, or complaints from senior government officials or union officials. The work is subject to examination by internal and external auditors.  Considerable independence of action is exercised within established policy and practices, but unusual problems of matters of policy are discussed with a superior. Performance is evaluated by a superior on the basis of accuracy, timing and services rendered to members of the staff.

Specific Duties/Responsibilities

• Maintains and processes employee information records for moderately complex transactions  including hires, re-hires, terminations, retirements, re-assignments, employee status changes and reclassifications. Performs manual calculations of pay and deductions as necessary
• Receives, reviews and processes staff action forms for a group of employees. Inputs information into computerized payroll system and checks output and calculations for accuracy and reasonableness
• Monitors and makes required adjustments to employees’ quotas and entitlements including vacation, overtime, sick leave, statutory holidays, gratuity etc.
• Generate payroll calculations (evaluations and simulations), check for accuracy and reasonableness and make necessary corrections prior to final payruns
• Maintains and reconciles records for Long Term Disability claims
• Responds to enquiries and requests for information including on earnings and other payroll related matters from external agencies.
• Assist in yearend preparation of employee T4s by checking and balancing data
• May be required to assist in basic user testing for system changes
• Responds to employee inquiries regarding payroll related matters and performs troubleshooting to resolve problems
• Performs Payroll Clerk I functions and other duties as required
• Other duties/responsibilities as assigned.

Minimum Qualification Requirements

Education and Experience:

Completion of Grade 12 supplemented with bookkeeping or payroll related courses, plus considerable payroll experience; or an equivalent combination of training and experience.

Completion of National Payroll Institute Level I Certification (or equivalent) would be a definite asset

Knowledge, Skills and Abilities:

• Considerable knowledge of City personnel regulations and collective agreements applicable to wage and salary administration
• Considerable knowledge of City regulations and practices with respect to employee benefits and entitlements
• Working knowledge of computer systems and applications such as Word and Excel
• Working knowledge of office methods and procedures and of the uses of standard office equipment, including the ability to operate a calculator
• Working knowledge of the principles and practices of double-entry bookkeeping and reconciling and balancing accounts
• Ability to understand and apply regulations, agreements and procedures concerning payroll and benefit matters
• Ability to maintain sustained attention to detail in preparing and recording payroll transactions
• Ability to make repetitive and arithmetic calculations with speed and accuracy, and to adhere to rigid time schedules
• Ability to maintain effective working relationships with employees, superiors, departmental officials and representatives from outside agencies. Requires considerable tact and diplomacy in dealing with sensitive and confidential information
• Ability to analyze information, identify and resolve problems and communicate resolutions to employees

Business Unit/Department: Finance & Supply Chain Mgmt (1150) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: May, 2025 

Position End Date: April, 2026 

Salary Information: Pay Grade GR-018: $32.92 to $38.75 per hour

Application Close: April 20, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.