Privacy Analyst

Requisition ID: 45223 

Organization

Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh Úxwumixw (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace.  Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.

Main Purpose and Function

The Privacy Analyst is responsible for matters related to the development, implementation, maintenance of and adherence to the City of Vancouver’s privacy management program. The position will support and promote the City’s privacy initiatives, ensuring privacy practices, methods and corporate responsibilities are maintained and in compliance with the Vancouver Charter, the Freedom of Information and Protection of Privacy Act, Corporate Records Management policy and procedure, the City of Vancouver’s Privacy Policy, CCTV policy and procedures, and Government regulations.

Privacy matters can involve highly sensitive and confidential personal information, such as citizens’ personal information, labour relations matters, high profile municipal projects and intergovernmental and civic initiatives. The incumbent must exercise a high degree of discretion in all aspects of their work.

The Privacy Analyst reports to and works closely with the Director of Access to Information and Privacy to oversee corporate programs and activities that protect privacy. The incumbent will make decisions with a high degree of independence and good judgement, and be able to recognize when a matter should be escalated to the ATIP Director for input.

The incumbent must also be able to complete complex and confidential Access to Information Requests. The ability to build and maintain a close, collaborative relationship with the ATIP Director and ATIP staff, City staff and Management is required. 

Specific Duties/Responsibilities

• Acts as the primary point of contact and privacy expert for staff on privacy program inquiries and requirements as new or existing programs are developed or revised.
• Responsible and accountable for the day-to-day management of the City’s comprehensive privacy compliance program. Manages the privacy workload, including PIAs, CCTV Applications, and privacy incidents, matters and queries. Logs and tracks all incoming work. Develops and reports privacy metrics.
• In partnership with the ATIP Director, designs and implements consistent, effective privacy practices that minimize risk and ensure the confidentiality of protected City of Vancouver information across all platforms.
• Contributes to the maintenance and expansion of the City’s privacy management program, including overseeing the privacy impact assessment (PIA) process, responding to and investigating privacy incidents, identifying and advising on the mitigation of risks, and assisting in the development of policies, procedures, and best practices.
• Investigates and responds to alleged violations of FIPPA, policies and procedures, assesses privacy risks, and recommends corrective action; develops and manages systems for responding to such violations.
• Responds to direct inquiries from the public on privacy matters, investigates individual complaints and corresponds with individuals regarding their concerns.
• Liaises with and directs staff during incident, breach, or complaint investigations. Compiles investigative materials, drafts incident reports, assesses risk, advises staff and follows up on corrective action. Provides risk mitigation strategies to prevent future incidents.
• Provides privacy advice and recommendations to Supply Chain Management prior to the issuance of procurement documents such as RFPs and RFQs and the finalization of contracts to ensure privacy compliance. Reviews procurement requirements, contractual language, and privacy schedules to ensure adherence to FIPPA and City policies.
• Provides analysis, guidance and advice on requirements for privacy compliance, develops and delivers privacy awareness training and oversees corporate education and training in support of a privacy awareness culture.
• Maintains, reviews and updates as appropriate the City’s organization-wide PIA process and procedures to ensure the development of new products and services is consistent with the City’s privacy policies and legal obligations. This includes assisting staff with the completion of Privacy Risk Management Checklists and PIAs. Collaborates with external public bodies to complete joint PIAs. 
• Reviews CCTV applications to ensure compliance with City Policy, Procedures, and FIPPA. Advises staff on the completion of applications and co-ordinates final approval process.
• Identifies contentious issues and risks, monitors changes to best practices and legal requirements, briefs the ATIP Director and implements revisions accordingly.
• Reviews and interprets the Office of the Information and Privacy Commissioner’s (OIPC) resources, rulings, and guidance documents to ensure accurate and consistent application of FIPPA requirements. Conducts reviews of other provincial and federal Privacy Commissioners’ resources to ensure adherence to industry best practices.
• Assists as required in reviewing and analysing Information Privacy Agreements and Schedules to ensure consistency with legal requirements.
• Assists with the review and analysis of Information Sharing Agreements and Research Agreements between the City and other third parties, as required.
• Provides guidance on privacy matters to others without direct supervisory responsibility.
• Liaises with law enforcement bodies and City staff to process and respond to law enforcement requests.
• Prepares and organizes materials for privacy matters, such as PIAs and mandatory breach reporting, brought before the OIPC. Collaborates with the OIPC, as required.
• Supports and adheres to Corporate Records Management best practices.
• Promotes and supports the ongoing development, improvement and implementation of City of Vancouver guidelines, procedures and policies.
• Other duties/responsibilities as assigned.

Minimum Qualification Requirements

Education and Experience:

• University graduation at the Bachelor’s level in an appropriate discipline such as business administration, information management, law, or an equivalent degree.
• Minimum five years of progressively responsible experience in privacy; a minimum of two years of municipal/public sector privacy experience is preferred. Some access to information experience is also valuable.
• Formal training in access and privacy principles i.e. Information and Access certificate or certification through a recognized professional organization such as the International Association of Privacy Professionals, (IAPP).
• Or an equivalent combination of education, training and experience.

Knowledge, Skills and Abilities:

• Considerable knowledge of process management, investigation, research, analysis, and superior skill in the application of information and privacy principles.
• Considerable knowledge and understanding of the Privacy Provisions of the Freedom of Information and Protection of Privacy Act of British Columbia and Regulations.
• Considerable knowledge of the Vancouver Charter or the Local Government Act of British Columbia.
• Ability to effectively communicate in verbal and written form.
• Excellent working knowledge of quality control and risk management principles.
• Ability to exercise a high level of judgement and confidentiality when handling sensitive personal, corporate and HR/labour relations information.
• Excellent facilitation, persuasion, negotiation and problem solving skills.
• Demonstrated proficiency with Adobe Acrobat Xpro or similar redaction tool set and the Microsoft Office Suite of products.
• Excellent organization and time management; demonstrated ability to work well under pressure and meet tight deadlines.
• Ability to work effectively as a team member; superior interpersonal skills and a proven track record in dealing tactfully and effectively with staff, the public and elected officials.
• Ability to work independently and effectively with minimal supervision.
• City of Vancouver Enhanced Security Clearance is required.

Business Unit/Department: City Clerk's Office (1060) 

Affiliation: Exempt 

Employment Type: Regular Full Time 

Position Start Date: January 2026 

Salary Information: Pay Grade RNG-070: $87,013 to $108,772 per annum

Application Close: December 24, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion. 

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