Project Facilitator II - Project Facilitation (DBL)

Requisition ID: 41844 


Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable cities and is working towards being the greenest city in the world. Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and rewarding workplace.


Main Purpose and Function

The Project Facilitator II (Development. Buildings & Licensing) manages and coordinates highly complex and controversial development permit applications through City reviews and approvals. In this role, the Project Facilitator II is the primary contact for project applicants, interdepartmental staff teams and the community. Development Permit applications may include large site developments (ex. Oakridge and East Fraser Lands), large-scale developments, institutional projects and affordable housing projects. The Project Facilitator II has extensive experience in project management, working with local government, leading public engagement, working with interdisciplinary teams and resolving issues among multiple parties.


Specific Duties and Responsibilities

  • Manages the processing of development permit applications from pre-application, staff review, decision by the Development Permit Board or Director of Planning to issuance including Building Permit and Occupancy Permit staff as issues arise.
  • Coordinates the evaluation of Development Permit applications by interdepartmental teams considering applicable City policies, by-laws and requirements.
  • Identifies conflicts and competing interests between review staff, applicant and community and ensures project issues are resolved.
  • Facilitates negotiations of conditions of development permit approval and clearances.
  • Engages directly with applicant teams and members of the community utilizing strong interpersonal, public engagement and communications skills.
  • Coordinates public engagement including responding to enquiries from the public. This may include organizing public meetings to explain proposals to the community.
  • Establishes and oversees a schedule for project processing, approval and issuance.
  • Facilitates and chairs meetings, coordinates preparation of reports to the Development Permit Board and works with staff to prepare projects going to committees (i.e. Heritage Commission, Urban Design Panel).
  • Establishes and maintains high standards of engagement, communication, and constructive relationships with Indigenous Communities and First Nations.
  • Other duties/responsibilities as assigned.



Education and Experience:

  • Completion of a graduate degree in Planning, Engineering, Architecture or a related field, or an equivalent combination of training and experience.
  • Considerable related experience in planning and development, or an equivalent combination of training and experience.
  • Previous experience in a related position with project management responsibilities.


Knowledge, Skills and Abilities:

  • Thorough knowledge of the development permit approval process and roles and responsibilities in the review and approval of projects.
  • Thorough knowledge of the Zoning and Development By-law and other related By-laws.
  • Considerable knowledge of governmental structures and systems.
  • Demonstrated teamwork, facilitation, project management and communication skills together with considerable skills in collaborative decision making are essential.
  • Ability to write reportsg, communicate complex issues and provide recommendations to resolve potential challenges.
  • Ability to successfully lead, motivate and influence staff teams. Experience in coordinating team meetings, establishing responsibilities and commitments to schedules and target completion dates.
  • Ability to work independently and to coordinate multiples projects in various stages of development.       
  • Ability to lead and facilitate public consultation processes.
  • Ability to facilitate problem solving among diverse and competing interests.
  • Demonstrated initiative and independent judgement in dealing with a variety of people and situations.
  • Ability to communicate complex ideas.
  • Ability to meet transportation needs.
  • Successful experience dealing with diverse interest groups is desirable.


Business Unit/Department: Development, Buildings & Licensing (1250) 

Affiliation: CUPE 15 Non Pks 

Employment Type: Temporary Full Time 

Position Start Date: August 2024 

Position End Date: 11/28/2025 

Salary Information: Pay Grade GR-031: $56.27 to $66.55 per hour


Application Close: July 14, 2024

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all genders and persons with disabilities are encouraged to apply.  Accommodations will be provided upon request during the selection process. Learn more about our commitment to diversity and inclusion


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In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.


Job Segment: Project Manager, Facilities, Technology, Operations